06.28.08

Mary, Jason, Gabe and I (Angelo) visited ITT this past Friday to check out the facilities. I must say, ITT has gone above and beyond to help us put on PodCamp Ohio this year. We cannot thank them enough for the opportunity!

Our first task was to assess the rooms available. One of the rooms available to us the entire day is perfect for our First Aid room for podcasters to setup their computers and practice podcasting. While taking pictures of the other rooms, we discovered 5 break out rooms that will be available to us as well. These are perfect rooms for those who may want to have a discussion or record interviews outside of the hallways. We also took some pictures of the lounge area, which will have vending machines and plenty of seating for socializing and networking.

We also inquired about Internet access for the event. Each projector has an ethernet port available for the presenter. In addition, there will be wireless access available as well. The wireless access will most likely be made available via a guest account. We will get more details for this when we’re closer to the event.

Photos of Visit

Flickr Photos

During tonights meeting we discuss PodCamp NYC with Todd Cochrane from the Geek News Central. Todd has attended PodCamp Boston and the more recent PodCamp NYC. Todd gave us some suggestions for scheduling the sessions. Apparently PodCamp NYC did not have an event guide nor event swag bags. Todd also recommended that we have a few organizers actively blog to the Podcamp Ohio blog and post @PodCampOhio twitter messages what is happening throughout the day of the event.

We discussed the initiative to help less fortunate seniors obtain digital TV converter boxes. For more information, please refer to the WOSU Public Media Collaborates to provide DTV converters to Seniors post.

We also discuss the room availability that we received earlier this week from ITT Technical Institute. In a nutshell, we have access to 5+ rooms during the morning and access to all rooms in the school after 1:30 pm. We designated a room to function as a First Aid / Practice Podcasting room.

We finished the night discussing sessions, the event guide, creating help document to hand out to attendees for starting podcasting.

There is a New Media Cincinnati meeting this weekend, if you’re in the Cincinnati area this Saturday and want to attend please RSVP on the New Media Cincinnati Facebook site, www.newmediacincinnati.com.

Podcast: Play in new window | Download

We are having a Talkshoe meeting tonight, Thursday, May 1st at 8pm.

Todd Cochrane from the Geek News Central podcast will be joining us tonight to talk about PodCamp NYC. We can take this opportunity to find out what made PodCamp NYC great and get ideas for PodCamp Ohio!

Agenda items:

• Talk about PodCamp NYC
• We’ve received room availability from ITT. We got plenty of space!
• Angelo will be visiting ITT tomorrow, please contact angelo (angelo [at] podcampohio.com) if you would like to come.
• Sponsors Update
• What ever else comes up

Call in information:

Talkshoe link: http://www.talkshoe.com/tc/80720
Phone number: (724) 444-7444
Talkcast id: 80720

Angelo may be a couple minutes late to tonights meeting. Don’t worry, I’m coming!

Winner of the PodCamp Ohio T-shirt is Doug Dockery from Cincinnati. Thanks for being one of the first 100 registered guests!

Lots of topics covered in meeting 20. In particular, we discussed ordering blue t-shirts for event volunteers, sponsors, sessions, next press release, Gabe discusses the event guide and more.

Podcast: Play in new window | Download

Short meeting, we discussed last weekends meetup in Akron, audio recording equipment, review the current set of sessions, volunteers, directory guide, ordering event t-shirts, blue t-shirt for event volunteers and wireless Internet access.

During this meeting we devised a Count Down to 100 Attendees Free T-Shirt contest. Once we reach 100 (happened this past weekend) we will randomly pick one of the first 100 registered guests a free T-shirt.

Joe will be managing session tasks during the event, such as assisting volunteers with helping session speakers find their rooms and setup. Brandice will be managing registration during the event, such as assisting volunteers with getting guests signed in and distributing the event swag bags/t-shirts.

Podcast: Play in new window | Download

We’re going to have a short meeting tonight, April 17, 2008.

PodCamp Meetup 5 was a great one! Brandice, Joe, Matt, Doctor Anonymous and Angelo discussed PodCamp, sessions, laptop stickers and camera equipment. The last 30 minutes or so we goofed off with the video cameras. Check out Doctor Anonymous’s video of the meetup to get an idea how much fun it was!

All four hotels close to the event are now accepting reservations. Please refer to the Travel Information page for PodCamp Ohio reservation rates and information.

A Google Map of Attendees is now available! Thanks Joe! Check out the map to see where other attendees are coming from!

In this episode we discuss the hotels in the area, session speakers, deadlines, late Friday night plans, next press release, seeking out sponsors, possible catered lunch and the meetup coming next Sunday, April 13, 2008 at the Cuyahoga Falls Panera Bread.

If anyone would like event business cards to hand out, please email (angelo [at] podcampohio.com) with your mailing address, I’ll mail them to you as soon as possible.

Brandice is collecting promotional videos, if you would like to create a creative photo, video or audio file promoting PodCamp, please contact Brandice (brandice [at] podcampohio.com). Be creative!

We ordered 1,000 PodCamp Ohio stickers from stickerrobt.com. We will use these stickers during the event and include them in the event bags.

We’re now accepting sessions, if you would like to host a session, please go to the sessions page and register your session as soon as possible.

Meetup 5 This Weekend

Meeting Tomorrow

The next PodCamp meeting is scheduled for Thursday, April 10, 2008 at 8 pm.

Talkshoe link: http://www.talkshoe.com/tc/80720
Phone number: (724) 444-7444
Talkcast id: 80720

Podcast: Play in new window | Download