06.28.08

This will be the last meetup before PodCamp Ohio! Meetup 7 will take place on Saturday, June 21 from 11:00 am – 1:00 PM at the Hilliard Panara Bread (3625 Fishinger Blvd, Hilliard, OH 43026) close to ITT Technical Institute (map). Immediately following, we will visit ITT for organizers and volunteers to check out the facilities. Organizers and Volunteers are strongly recommended to come to the meetup to go over event plans and duties.

We have a print sample of the event guide created by Gabe from GodsMac.com as well as some of the event swag to demo during tomorrows meetup. Please feel free to bring your cameras and/or recording equipment.

During meeting 25, we announced our latest event sponsors (Viddler and Blip.tv), plans for lunch at Damon’s next door to ITT and finalizing plans for the night before (Dinner with organizers and volunteers, visit ITT and setup any last minute tables then hang out at the bar at the Damon’s).

We talked about volunteer and organizer T-shirts, we’re going to go with a blue shirt. Since last weeks meeting, Brian designed a blue shirt with the word ‘staff’ on the front and the PodCamp Ohio logo on the sleeve. We also decided that volunteers and organizers willing to buy their own t-shirt can. If you’re going to be volunteering and don’t have the means to buy your own T-shirt, please contact angelo (angelo [at] podcampohio.com) and we’ll work out getting you a Staff shirt ordered.

We also discussed event bags and possibly not getting them, but since the last meeting Angelo found a vendor who sells branded 9″x12″ at an affordable cost.

The remainder of the meeting we go on a tangent about the Smurfs, the Lost season finale that directly followed this meeting and The Office.

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During meeting 24 (Held on May 22), we discussed plans for meeting volunteers the day before PodCamp. This is in addition to the last meetup on Saturday, June 21. We also discussed how we will organize volunteers for the day of the event. We decided to plan on having lunch at Damon’s next door to ITT. We’ve confirmed with Damon’s, they are ok with our music guest playing on the Damon’s patio. We also decided to keep the intro session to 20 minutes that way the event is focused on the sessions. Dave and Busters will only have 100 coupons for us to distribute to PodCamp attendees. If that remains, we will plan on giving out the Dave and Busters coupons at the end of the event.

We also talked about the current results of the sessions survey. As of current, the survey has ‘Strategies for blogging, podcasting and social network marketing’, ‘What NOT To Do. Podcasting and other Social Media Anti-Tips’ and the ‘podcasting 101′ sessions have over 40% interest. We may plan on holding these sessions in the larger rooms. If you would like to help us better plan the sessions, please take a moment and fill out our Sessions Survey.

Last part of the meeting we discussed the past weekends meetup on May 17. Following the meetup we visited ITT and did some video recording of the facilities then hate lunch at the Damon’s next door.

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During meeting 23 we discussed evening before plans, list some restaurants close to PodCamp, post podcamp plans (going over to Dave and Busters), ComFest, sponsors update, podcasting 101 session, the sessions survey, Doctor Anonymous pre-PodCamp on-line party, this Saturdays meetup at the Panera Bread by ITT and contacting Ohio chocolate companies to see if we can get chocolate buckeyes to include in our event bags. Close to the end of the meeting Gabe sent the Google Group a preview of the Event Guide cover (pictured).

This week we received sponsorships from PodCamp NYC Sponsors, Viddler and John Atkinson from PimpMyNews.com. We will be making blog posts thanking these sponsors over the coming week.

Meetup 6 Tomorrow (Saturday, May 17)

This will be the second last meetup before PodCamp Ohio! Meetup 6 will take place on Saturday, May 17 from 11:00 am – 1:00 PM at the Hilliard Panara Bread (3625 Fishinger Blvd, Hilliard, OH 43026) close to ITT Technical Institute (map). Immediately following, we will visit ITT for event organizers and volunteers to check out the facilities.

Podcast: Play in new window | Download

During meeting 22 we discussed the timing of the session sets, door prize contest ideas, discuss the venue location (pictures here), update with getting started podcasting guide, talk about our next press release, how we explain why PodCamp Ohio is important to those who don’t understand what it is, sponsor update and session survey. We continued to discussed the need to relate PodCamp to the web applications/tools/social networks that we will be discussing at PodCamp. We ended the meeting talking about equipment at PodCamp Ohio, Dr. Anonymous in Vegas and prizes to give out the day of the event.

Current plan for Session Times:

• 9-9:40 am – Opening Session
• 9:50-10:50 – Session Set 1 (5 concurrent sessions)
• 11:00-12:00 pm – Session 2 (5 concurrent sessions)
• Lunch and Music
• 1:30-2:30 – Session Set 3 (5-7 concurrent sessions)
• 3:40-3:40 – Session Set 4 (5-7 concurrent sessions)
• 3:50-4:50 – Session Set 5 (5-7 concurrent sessions)
• 5:00 – 5:30 – Closing Session

Door Prize ideas:

• Furthest traveled podcaster/blogger
• Youngest podcaster/blogger
• Toy Master / Gadget Belt – attendee with the most gadget gear

PodCamp Ohio Identity
We’re discussing how to best describe PodCamp for those who don’t understand what the event is about. If you’re interested in joining the conversation, please join the Google Group, http://groups.google.com/group/podcampohio.

Session Survey

Please help us decide which sessions will have the most demand by filling out the session survey.

Pre-PodCamp party
We will have a Pre-Podcamp Ohio meetup/party on Doctor Anonymous’s Podcast Thursday night (June 26, 2008) before PodCamp Ohio.

Podcast: Play in new window | Download

We are having a Talkshoe meeting tonight, Thursday, May 8th at 8pm.

Mary, Jason, Gabe and I (Angelo) visited ITT this past Friday. We now have details to help us schedule the sessions throughout the day. There are also some other features at the school we saw that will really help make this a great PodCamp!

The Columbus Social Media Cafe is organizing workshops for ComFest. We may be able to help by assisting with the podcasting workshop. Most likely the Podcasting 101 type sessions we already have planned would be the most relevant for the workshop. We will find out what the needs are for these workshops next week.

Agenda items:

• Allocate Session times and rooms available.
• Discuss the venue location (pictures here)
• ComFest!
• Podcasting Guide by Jason
• Next Press Release – Lets focus on the sessions!
• Sponsors update! Blip.tv on-board!
• What ever else comes up

Call in information:

Talkshoe link: http://www.talkshoe.com/tc/80720
Phone number: (724) 444-7444
Talkcast id: 80720

Side Note
PodCamp Ohio 2008 event is now listed on the DiscoverOhio web site. Link: http://consumer.discoverohio.com/searchdetails.aspx?detail=63553

Podcamp Ohio is pleased to feature ITT Technical Institute Hilliard – Columbus as the exclusive venue sponsor for PodCamp Ohio 2008.

The ITT Hilliard – Columbus facilities are perfect for a PodCamp. There are multiple rooms available ranging in seating between 24 and 75 with screen projectors and network access. The location has ample parking and easy to access from the highway. The main lobby and lounge area will provide ample space for attendees to socialize and network between sessions. There are also a number of break out rooms that will be available for podcasters to perform interviews and record podcasts.

Thank you ITT Technical Institute for providing us such a great venue location.

Mary, Jason, Gabe and I (Angelo) visited ITT this past Friday to check out the facilities. I must say, ITT has gone above and beyond to help us put on PodCamp Ohio this year. We cannot thank them enough for the opportunity!

Our first task was to assess the rooms available. One of the rooms available to us the entire day is perfect for our First Aid room for podcasters to setup their computers and practice podcasting. While taking pictures of the other rooms, we discovered 5 break out rooms that will be available to us as well. These are perfect rooms for those who may want to have a discussion or record interviews outside of the hallways. We also took some pictures of the lounge area, which will have vending machines and plenty of seating for socializing and networking.

We also inquired about Internet access for the event. Each projector has an ethernet port available for the presenter. In addition, there will be wireless access available as well. The wireless access will most likely be made available via a guest account. We will get more details for this when we’re closer to the event.

Photos of Visit

Flickr Photos

During tonights meeting we discuss PodCamp NYC with Todd Cochrane from the Geek News Central. Todd has attended PodCamp Boston and the more recent PodCamp NYC. Todd gave us some suggestions for scheduling the sessions. Apparently PodCamp NYC did not have an event guide nor event swag bags. Todd also recommended that we have a few organizers actively blog to the Podcamp Ohio blog and post @PodCampOhio twitter messages what is happening throughout the day of the event.

We discussed the initiative to help less fortunate seniors obtain digital TV converter boxes. For more information, please refer to the WOSU Public Media Collaborates to provide DTV converters to Seniors post.

We also discuss the room availability that we received earlier this week from ITT Technical Institute. In a nutshell, we have access to 5+ rooms during the morning and access to all rooms in the school after 1:30 pm. We designated a room to function as a First Aid / Practice Podcasting room.

We finished the night discussing sessions, the event guide, creating help document to hand out to attendees for starting podcasting.

There is a New Media Cincinnati meeting this weekend, if you’re in the Cincinnati area this Saturday and want to attend please RSVP on the New Media Cincinnati Facebook site, www.newmediacincinnati.com.

Podcast: Play in new window | Download

We are having a Talkshoe meeting tonight, Thursday, May 1st at 8pm.

Todd Cochrane from the Geek News Central podcast will be joining us tonight to talk about PodCamp NYC. We can take this opportunity to find out what made PodCamp NYC great and get ideas for PodCamp Ohio!

Agenda items:

• Talk about PodCamp NYC
• We’ve received room availability from ITT. We got plenty of space!
• Angelo will be visiting ITT tomorrow, please contact angelo (angelo [at] podcampohio.com) if you would like to come.
• Sponsors Update
• What ever else comes up

Call in information:

Talkshoe link: http://www.talkshoe.com/tc/80720
Phone number: (724) 444-7444
Talkcast id: 80720

Angelo may be a couple minutes late to tonights meeting. Don’t worry, I’m coming!