06.28.08

During meeting 22 we discussed the timing of the session sets, door prize contest ideas, discuss the venue location (pictures here), update with getting started podcasting guide, talk about our next press release, how we explain why PodCamp Ohio is important to those who don’t understand what it is, sponsor update and session survey. We continued to discussed the need to relate PodCamp to the web applications/tools/social networks that we will be discussing at PodCamp. We ended the meeting talking about equipment at PodCamp Ohio, Dr. Anonymous in Vegas and prizes to give out the day of the event.

Current plan for Session Times:

• 9-9:40 am – Opening Session
• 9:50-10:50 – Session Set 1 (5 concurrent sessions)
• 11:00-12:00 pm – Session 2 (5 concurrent sessions)
• Lunch and Music
• 1:30-2:30 – Session Set 3 (5-7 concurrent sessions)
• 3:40-3:40 – Session Set 4 (5-7 concurrent sessions)
• 3:50-4:50 – Session Set 5 (5-7 concurrent sessions)
• 5:00 – 5:30 – Closing Session

Door Prize ideas:

• Furthest traveled podcaster/blogger
• Youngest podcaster/blogger
• Toy Master / Gadget Belt – attendee with the most gadget gear

PodCamp Ohio Identity
We’re discussing how to best describe PodCamp for those who don’t understand what the event is about. If you’re interested in joining the conversation, please join the Google Group, http://groups.google.com/group/podcampohio.

Session Survey

Please help us decide which sessions will have the most demand by filling out the session survey.

Pre-PodCamp party
We will have a Pre-Podcamp Ohio meetup/party on Doctor Anonymous’s Podcast Thursday night (June 26, 2008) before PodCamp Ohio.

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We are having a Talkshoe meeting tonight, Thursday, May 8th at 8pm.

Mary, Jason, Gabe and I (Angelo) visited ITT this past Friday. We now have details to help us schedule the sessions throughout the day. There are also some other features at the school we saw that will really help make this a great PodCamp!

The Columbus Social Media Cafe is organizing workshops for ComFest. We may be able to help by assisting with the podcasting workshop. Most likely the Podcasting 101 type sessions we already have planned would be the most relevant for the workshop. We will find out what the needs are for these workshops next week.

Agenda items:

• Allocate Session times and rooms available.
• Discuss the venue location (pictures here)
• ComFest!
• Podcasting Guide by Jason
• Next Press Release – Lets focus on the sessions!
• Sponsors update! Blip.tv on-board!
• What ever else comes up

Call in information:

Talkshoe link: http://www.talkshoe.com/tc/80720
Phone number: (724) 444-7444
Talkcast id: 80720

Side Note
PodCamp Ohio 2008 event is now listed on the DiscoverOhio web site. Link: http://consumer.discoverohio.com/searchdetails.aspx?detail=63553

Mary, Jason, Gabe and I (Angelo) visited ITT this past Friday to check out the facilities. I must say, ITT has gone above and beyond to help us put on PodCamp Ohio this year. We cannot thank them enough for the opportunity!

Our first task was to assess the rooms available. One of the rooms available to us the entire day is perfect for our First Aid room for podcasters to setup their computers and practice podcasting. While taking pictures of the other rooms, we discovered 5 break out rooms that will be available to us as well. These are perfect rooms for those who may want to have a discussion or record interviews outside of the hallways. We also took some pictures of the lounge area, which will have vending machines and plenty of seating for socializing and networking.

We also inquired about Internet access for the event. Each projector has an ethernet port available for the presenter. In addition, there will be wireless access available as well. The wireless access will most likely be made available via a guest account. We will get more details for this when we’re closer to the event.

Photos of Visit

Flickr Photos

At the ITT site, we have multiple rooms of different sizes that will make it possible for us to assign rooms of appropriate size for each session.
So now we need your help. There is a survey on Survey Monkey that will help us get an idea of the size of the room we need for each session. It only takes a few minutes to complete and will make it possible for us to create a great PodCamp Event for you. Click Here to take survey

You can go back and change your answers later if you change you mind. There are questions regarding your level of experience with podcasting and blogging. The answers to these questions will give the people leading the sessions an idea of who their audience is. Thank You So Much for your time!

During tonights meeting we discuss PodCamp NYC with Todd Cochrane from the Geek News Central. Todd has attended PodCamp Boston and the more recent PodCamp NYC. Todd gave us some suggestions for scheduling the sessions. Apparently PodCamp NYC did not have an event guide nor event swag bags. Todd also recommended that we have a few organizers actively blog to the Podcamp Ohio blog and post @PodCampOhio twitter messages what is happening throughout the day of the event.

We discussed the initiative to help less fortunate seniors obtain digital TV converter boxes. For more information, please refer to the WOSU Public Media Collaborates to provide DTV converters to Seniors post.

We also discuss the room availability that we received earlier this week from ITT Technical Institute. In a nutshell, we have access to 5+ rooms during the morning and access to all rooms in the school after 1:30 pm. We designated a room to function as a First Aid / Practice Podcasting room.

We finished the night discussing sessions, the event guide, creating help document to hand out to attendees for starting podcasting.

There is a New Media Cincinnati meeting this weekend, if you’re in the Cincinnati area this Saturday and want to attend please RSVP on the New Media Cincinnati Facebook site, www.newmediacincinnati.com.

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Todd Cochrane from the Geek News Central podcast will be on tonights meeting to tell us about PodCamp NYC. Other PodCamp NYC attendees are welcome to tonights meeting as well. We would love to know what made the PodCamp great and get ideas for PodCamp Ohio!

We are having a Talkshoe meeting tonight, Thursday, May 1st at 8pm.

Todd Cochrane from the Geek News Central podcast will be joining us tonight to talk about PodCamp NYC. We can take this opportunity to find out what made PodCamp NYC great and get ideas for PodCamp Ohio!

Agenda items:

• Talk about PodCamp NYC
• We’ve received room availability from ITT. We got plenty of space!
• Angelo will be visiting ITT tomorrow, please contact angelo (angelo [at] podcampohio.com) if you would like to come.
• Sponsors Update
• What ever else comes up

Call in information:

Talkshoe link: http://www.talkshoe.com/tc/80720
Phone number: (724) 444-7444
Talkcast id: 80720

Angelo may be a couple minutes late to tonights meeting. Don’t worry, I’m coming!

Winner of the PodCamp Ohio T-shirt is Doug Dockery from Cincinnati. Thanks for being one of the first 100 registered guests!

Lots of topics covered in meeting 20. In particular, we discussed ordering blue t-shirts for event volunteers, sponsors, sessions, next press release, Gabe discusses the event guide and more.

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Short meeting, we discussed last weekends meetup in Akron, audio recording equipment, review the current set of sessions, volunteers, directory guide, ordering event t-shirts, blue t-shirt for event volunteers and wireless Internet access.

During this meeting we devised a Count Down to 100 Attendees Free T-Shirt contest. Once we reach 100 (happened this past weekend) we will randomly pick one of the first 100 registered guests a free T-shirt.

Joe will be managing session tasks during the event, such as assisting volunteers with helping session speakers find their rooms and setup. Brandice will be managing registration during the event, such as assisting volunteers with getting guests signed in and distributing the event swag bags/t-shirts.

Podcast: Play in new window | Download